Payroll software affects employee trust, statutory compliance and cash movement every month. Choosing it only from a feature checklist or the lowest advertised price can leave a business with manual work hidden behind a new interface.
Begin with your real payroll process
Document how employee changes, attendance, leave, allowances, approvals, salary payments, statutory filing and payslips work today. Mark the delays and repeated data entry. A useful system should remove these weak points rather than simply digitise them.
Verify Kenyan statutory handling
Ask how PAYE, NSSF, SHIF, Affordable Housing Levy, reliefs and employer contributions are maintained. Rates must come from a controlled calculation engine, with clear effective dates and reports that reconcile to employee-level calculations.
Test controls and audit history
Strong software separates preparation from approval, records who changed sensitive data and preserves the values used in a completed payroll. Ask whether historic payslips remain unchanged after a later salary or statutory update.
Review employee self service
A mobile-friendly employee portal should reduce routine HR work without exposing private information. Test payslips, leave, attendance corrections and profile changes from a real phone, including installed-PWA mode if offered.
Understand pricing properly
Calculate the total using your current employee count and expected growth. Include base fees, per-employee charges, implementation, support, payment fees and features that require a higher plan. Confirm what happens when headcount changes.
Run a realistic demonstration
Use anonymised examples from your business: a new joiner, unpaid leave, a bonus, a salary change, an exit and a failed payment. Follow the workflow from input to approval, payslip and statutory report. A polished dashboard is not enough.
Check security and continuity
- Role-based access and tenant isolation
- Encryption and secure backups
- Audit logs for sensitive changes
- Export access if you leave the service
- Support response and incident communication
Use a weighted decision
Score calculation accuracy and compliance highest, followed by controls, usability, implementation and support. Price matters, but correcting payroll errors every month costs more than a system that works properly.
Choose the system that makes the correct payroll process easier to follow—not the one with the longest feature page.
MyAccurate Payroll brings Kenyan calculations, employee records, approvals, attendance, payslips and billing into one workflow. A personal demo is the best way to test it against your own process.
